Privacy Policy
Last updated: Jun 01, 2025
SmartDiary (“we”, “our”, “us”) provides a digital school diary system designed for teachers, parents, and students. This Privacy Policy explains how we collect, use, and protect your information when you use our application.
1. Interpretation & Definitions
Interpretation
Words with capital letters have meanings defined under the following conditions. These definitions apply whether used in singular or plural.
Definitions
- Account – A unique profile created to access SmartDiary.
- Application – Refers to the SmartDiary mobile or web app.
- School Data – Student information, attendance, grades, homework, and other school-related data.
- Personal Data – Any information that identifies an individual.
- Device – Any device used to access the App.
- User – Teachers, parents, school staff, or students (through parents).
2. Data We Collect
Personal Data
- Name
- Email Address
- Phone Number
- School/Institution Name
- Student Profile Information
School Data
- Attendance records
- Homework and assignments
- Class routine
- Exam results
- Notices and announcements
Usage Data
Automatically collected data includes IP address, device info, operating system, usage time, and diagnostic logs.
Optional Permissions
- Camera – Upload photos or documents
- Storage – Save or upload files
- Notifications – Receive alerts
3. How We Use Your Information
- To provide and improve our services
- For communication between teachers and parents
- To manage attendance and student records
- To send important school updates
- For login, authentication, and security
We do NOT sell your personal information.
4. Sharing Your Information
- With Schools: Shared only with authorized teachers and parents.
- Service Providers: Hosting, analytics, and notifications.
- Legal Requirements: If required by law or government authority.
5. Data Retention
We retain data while your account or school remains active. Upon deletion requests, data is permanently removed except where legally required.
6. Data Security
We use encryption, secure authentication, and restricted access to protect your data. No system is 100% secure, but we maintain industry-standard protection.
7. Children’s Privacy
Student data is collected only with authorization from schools or parents. Children below 13 cannot create accounts directly.
8. Your Rights
- Update or modify your information
- Request account deletion
- Withdraw permissions anytime
- Access stored information
9. Third-Party Links
SmartDiary may include external links. We are not responsible for external site content or privacy practices.
10. Changes to This Policy
We may update this Privacy Policy periodically. All changes will be posted with the updated date.
11. Contact Us
If you have questions about this Privacy Policy, contact us:
- Email: sumonskys@gmail.com
- Phone: +8801742101196